Professional event management and signup tracking platform
Event Planner is a professional-grade event management platform designed for event coordinators, corporate trainers, community organizers, and educational institutions. The application provides end-to-end event lifecycle management from creation and promotion to participant registration, waiver collection, and post-event analytics.
Built on scalable serverless architecture with enterprise-grade security, Event Planner handles events ranging from small meetups to large-scale conferences. The platform emphasizes professional workflows, detailed reporting capabilities, and seamless integration with existing organizational systems through a comprehensive REST API.
The system architecture prioritizes reliability, performance, and extensibility, making it suitable for organizations that require robust event management capabilities with the flexibility to scale as their needs grow.
Live URL: https://eplanner.kervinapps.com
Status: Production (v3.0.0)
License: MIT
Target Users: Professional Event Planners, Corporate Teams, Educational Institutions
Create sophisticated events with comprehensive details including venue information, scheduling, capacity management, custom descriptions, and branding options. The system supports both one-time and recurring events with flexible configuration options.
Intelligent signup system with real-time availability checking, automated capacity management, duplicate prevention, and instant confirmation. Supports multiple registration types including individual, group, and corporate registrations.
Enterprise-grade waiver system with customizable legal agreements, digital signature capture, timestamp verification, IP logging, and secure storage. Maintains complete audit trails for compliance and liability protection.
Full-featured administrative interface for managing all aspects of events. Includes participant management, real-time analytics, reporting tools, and data export capabilities.
Powered by Mapbox GL JS, the platform provides interactive maps with precise location selection, venue visualization, directions, and proximity information to help attendees find event locations easily.
Detailed analytics dashboard tracking registration trends, attendance patterns, demographic insights, and engagement metrics. Generate comprehensive reports for stakeholders, funders, and management.
Built-in communication system for sending updates, reminders, and announcements to registered participants. Supports email and SMS integration.
Comprehensive REST API enables integration with existing systems, custom reporting tools, mobile applications, and third-party services. Well-documented with OpenAPI specification.
Frontend
Backend
Database
Infrastructure
Event Planner follows a modern serverless microservices architecture:
Comprehensive REST API for programmatic access:
POST /api/runs/create
Create a new event
{
"title": "Annual Tech Conference",
"location": "Convention Center, NYC",
"datetime": "2025-12-15T09:00:00Z",
"maxParticipants": 500,
"description": "Full-day tech conference",
"category": "conference",
"tags": ["technology", "networking"]
}
GET /api/runs
Get all events (supports filtering, pagination, sorting)
Query params: ?category=conference&limit=10&offset=0&sort=datetime
GET /api/runs/:eventId
Get detailed information for a specific event
POST /api/runs/:eventId/signup
Register an attendee for an event
{
"name": "Jane Smith",
"email": "jane@example.com",
"phone": "+1234567890",
"organization": "Tech Corp",
"waiver": "base64_signature_data"
}
GET /api/runs/:eventId/signups
Get all registrations for an event (admin only)
PUT /api/runs/:eventId
Update event details
PUT /api/runs/:eventId/complete
Mark event as completed
DELETE /api/runs/:eventId
Delete an event and associated data
GET /api/health
Health check endpoint for monitoring
CREATE TABLE events (
id VARCHAR(255) PRIMARY KEY,
title VARCHAR(500),
location TEXT,
datetime DATETIME,
max_participants INT,
description TEXT,
category VARCHAR(100),
tags JSON,
status ENUM('draft', 'published', 'completed', 'cancelled'),
created_by VARCHAR(255),
created_at TIMESTAMP DEFAULT CURRENT_TIMESTAMP,
updated_at TIMESTAMP DEFAULT CURRENT_TIMESTAMP ON UPDATE CURRENT_TIMESTAMP
);
CREATE TABLE registrations ( id INT AUTO_INCREMENT PRIMARY KEY, event_id VARCHAR(255), name VARCHAR(255), email VARCHAR(255), phone VARCHAR(50), organization VARCHAR(255), waiver_signed BOOLEAN, waiver_timestamp TIMESTAMP, check_in_status BOOLEAN DEFAULT FALSE, check_in_timestamp TIMESTAMP, created_at TIMESTAMP DEFAULT CURRENT_TIMESTAMP, FOREIGN KEY (event_id) REFERENCES events(id) ON DELETE CASCADE, INDEX idx_event_id (event_id), INDEX idx_email (email) );
CREATE TABLE telemetry ( id INT AUTO_INCREMENT PRIMARY KEY, session_id VARCHAR(255), event_id VARCHAR(255), action VARCHAR(100), device_info JSON, browser_info JSON, ip_address VARCHAR(50), geolocation JSON, timestamp TIMESTAMP DEFAULT CURRENT_TIMESTAMP, INDEX idx_session_id (session_id), INDEX idx_event_id (event_id) );
Page Load Time
< 1.2s
API Response Time
< 150ms
Database Query Time
< 30ms
Uptime SLA
99.95%
Event Planner is designed for extensibility:
HR departments manage employee training sessions, track attendance, and maintain compliance records with digital waivers and certifications.
Universities and training centers coordinate guest lectures, seminars, and student activities with automated registration and capacity management.
Non-profit organizations run community programs, volunteer activities, and member meetups with comprehensive attendee tracking.
Event planners manage multi-day conferences with hundreds of attendees, multiple sessions, and detailed analytics for sponsors.
Automated CI/CD pipeline deploys changes automatically after passing tests: